Do you have any idea how often you look up something in your mailbox? Most people will need to look things up from past emails around 40 (!) times a day.
We think we know where we can find it, yet it almost always takes longer to get our hands on what we really need.
|
|
Use these targeted tips:
- Embrace the search function in Outlook.
It's your private version of a Google search engine. And you know how powerful that can be. Learn to use it well and you will not need anything else. You jump straight into it using [Ctrl+E].
- Don't break your head on what you don't know.
Often we are trying to search for words we can't remember in the subject or name fields. "What was his name again?". This is not how we search the Internet, we simply use the stuff we can remember. Note that you can use any word from the email, including the body text, and often even the attachments.
- For the fastest searches, use at least two key words.
This may sound obvious. But is probably the most important trick to use. Make it a habit to always search for at least two words. The more words you add to your query, the more accurate the results. To eliminate a thread of emails in the results try adding a minus in front of a word typical to those mails. (for instance searching for apple -computer when you are looking for the fruit)
Know someone who can benefit from this tip (co-worker, friend, spouse or former colleague)? Feel free to share it with them by forwarding [Ctrl-F] this e-mail.
Wishing you fast finds every day!
Email Handyman
|
|
|
|
|
