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INVITATION: REGISTER FOR THE GLOBAL CONSULTATION OF THE WEA MC (MAY, 2014: TURKEY)

In this email:


This email letter includes basic information about the event dates, the event venue; costs; shuttle transportation information; and information about an optional tour of the 'Seven Churches of Revelation' tour

This email will also provide you with all the information you need to register online.  On-line registration opens on December 20th.

Please note the deadline for on-line registration is April 1st, 2014.  The online registration process will be available for 14 weeks only. 

Please register as soon as possible to avoid having to pay a late-fee. A late-fee of $50.00 per registrant will apply to all late registrations including registrations not completed by the April 1st deadline date. 

Global Consultation Costs


The cost for attending the event will be US$790.00 per person (based on double room occupancy) which includes: round-trip airport shuttle; accommodation for 4 nights; 3 buffet meals daily; coffee breaks; conference room fees and a 1/2 day excursion to the ancient site of Ephesus.  SERVEurope will help assign room-mates unless you indicate a preference for a specific person when you register online.
 
Please note the hotel charges a premium for guests requesting single rooms.  If you request a 'single' room the cost will be US$1,060.00 for the 4 night stay.

You will be able to use a major credit card to pay your conference fee on the final page of the online registration process.  As mentioned above all registrations received after April 1st, 2014 will pay an extra $50.00 late fee.  Please register early! 
    
*If you have questions related to registering for this event -including costs and payment questions please contact Stewart Humphry: serveurope@efca.org 

Visa requirements for travelling to Turkey

Please note that most attendees will need a visa to enter Turkey.  Turkey now requires most visitors to obtain their tourist visa online (e-visa) - rather than applying at consular offices.  In order to determine if you are eligible to apply for a tourist e-visa online; AND to determine if you are exempt from needing an visa - we are asking ALL attendees to please check this link before you complete your online registration.  Upon entering your country of citizenship - this link will tell you whether you need a visa; how much it will cost and other details.  We encourage everyone to refer to this link right away! 

If you are a citizen of a country that is ineligible to apply for an e-visa, you will have to apply for your visa through a Turkish consulate or Embassy.  If so, please refer to this link for a list of Turkish Consular offices.  

Citizens from some countries are exempt from needing a visa; citizens from only a few countries will need 'Invitation letters' with their visa application; most will not; citizens from some countries can obtain multiple-entry visas; some only single-entry visas.  The fees for the e-visa vary from one country to the next.  Citizens from some countries, though they must apply for an e-visa, will not be asked to pay any fee.  Again, to determine what requirements apply to you please refer to the above link immediately!      

VISA INVITATION LETTERS:   We expect very few attendees will need visa invitation letters.  Selected Incoming Services (our partner) WILL issue Visa Invitation letters to anyone who needs one.  Please note that Selected will issue visa invitation letters ONLY until April 15th, 2014.  After that date Invitation letters will be unavailable. 

Getting ready to register


All attendees of the WEA MC Global Consultation will be using Regonline.com to register for the May 2014 event. Please note that husbands and wives will fill in separate registrations.  We encourage you to proceed with registering for the meetings right away.  This will confirm your intention to attend and will also reserve a bed for you at the hotel. 

Please note that when you register now you have the option to enter your flight information at a later date if you so desire.  We are asking that your flight reservation information be finalized and added to your Regonline.com site not later than April 1st, 2014. 

As you begin the registration process you will be prompted to create a password - this will enable you to get back onto your registration page at any time later to make changes or to add your flight information. We encourage you to enter your flight information as soon as your travel plans are finalized!   

 In the section below you will find the "Global Consultation Instructions" link.
 
You must read these instructions before you go online to register.  

The instructions contain the required access code (to ensure you use the correct registrant-type) and help-lets to guide you easily through the registration process.   
           
Starting Friday, December 20th (whatever date will be accurate) you will be able to access the on-line  
                              registration site by clicking on the link below:  

https://regonline.com/weasweden2013 - this will need to be corrected...  
                    
Registration deadline:  Registration will be open until April 1st, 2014. 

If you have questions regarding the registration process email Stewart Humphry: serveurope@efca.org. 

INVITATION:
WEA MISSION COMMISSION GLOBAL CONSULTATION 2014

Greetings from our Reach Global SERVEurope team in Budapest, Hungary! 

SERVEurope is very pleased to be assisting the WEA MC organize and host the Global Mission Consultation in Izmir, Turkey next May 12-16, 2014.  
The consultation will be held at the Kaya Hotel Izmir which is located 12 km's from downtown Izmir. 

 

This email serves are your official invitation to register for the Consultation. 


All conference and registration inquiries can be addressed to the SERVEurope team by emailing serveurope@efca.org.

Global Consultation
Dates


The Global Consultation 2014 event begins with supper on Monday, May 12th, 2014. Check-in time is 2:00pm.  The Global Consultation 2014 event ends with lunch on Friday, May 16th,  2014. Check-out time is between 10:00am and 12:00 noon.  

If travelling by AIR


Airlines flying into Izmir's Adnan Menderes Airport (ADB):    

Regional airlines: Atlasjet, Pegasus Airlines and SunExpress;  

Major Airlines: Lufthansa and Turkish Airlines.      

TURKISH AIRLINES DISCOUNT:  All WEA MC Consultation attendees qualify to receive a discount from Turkish Airlines.  In order to receive the discount all flights must be booked through our specific travel agency partner. For further information please use this link (this link will be designed by the travel agency and provided by Claudia hopefully in the next few days) to the agency's website.  They will be able to provide you with more information and will work to find you the best deals possible regardless of where you are traveling from.

SUNEXPRESS:   If you live in Europe OR are flying through Europe on you way to Turkey please note that SunExpress operates flights from many European cities DIRECTLY to Izmir.  Most other airlines connect through Istanbul.  SunExpress is a discount airline with a good reputation in Europe and in Turkey.  Please see this link for a list of scheduled flights from Europe for 2014.  You may find that you can fly directly to Izmir from somewhere in Europe and still save money by using SunExpress.    

Special excursion to Ephesus

Included in the Global Consultation fee will be a special 1/2-day tour of the ancient site of Ephesus. 

We are encouraging all attendees to take part in this excursion.  It will be offered during one of the afternoons immediately after our buffet lunch.  We want everyone to be aware of this well ahead of time.  Motor coaches will pick us up at the hotel at 2:00pm and we will return to the hotel in time for supper at approximately 7:30 or 8:00pm. 

We will provide more information regarding the excursion in April.

Registration Instructions

Our Regonline.com registration site is easy to use.  After you click the Regonline.com linkyou will need to enter the following event access code: weamcturkey2014 (IS THIS CORRECT?  please change this if it is not correct)           

Please read this Global Consultation Instructions link (this document has not been created. Stewart mentioned he would work with Kacie to complete this piece and refer to it for detailed play-by-play information as you complete your registration.  During the process you see the word "Details" - you can click on this for more information.  

The information in the help-lets at the top of each new page will also give you highlights and should be sufficient to get your registration process started.  

Global Consultation Venue

The Global Consultation 2014 venue will be at the Kaya Izmir Thermal & Convention Hotel in Izmir Turkey.  The hotel is located in the Balcova district of Izmir about 12 kms from the center of the city and about 19 km from Izmir's Adnan Menderes airport (ADB).       

The Hotel phone number is: 0090 232 238-5151 (from outside Turkey) & 0 232 238-5151 (from within Turkey)    

*If you have questions regarding hotel accommodation and/or shuttle transportation please contact Norm Smith on serveurope@efca.org

Global Consultation Travelling


BY AIR:  Most attendees will be traveling by air.  Please plan to arrive and depart to/from Izmir's Adnan Menderes (ADB) airport.  As you plan your arrival flight into Izmir please try to select flights that arrive by 3:00pm on May 12th.  SERVEurope will be arranging shuttle bus or van transportation from Izmir airport to the Kaya Hotel Izmir.  We will use a local tour agency to provide this service.  Driving time will be approximately 20-25 minutes.       

BY TRAIN: If you plan to arrive in Izmir by train please indicate this when you register online.  Shuttle service will be arranged from Izmir Alsancak Station.  When you register please indicate exactly what time your train will be arriving. Driving time from the Izmir Alsancak train station to the hotel will be approximately 30 minutes. During the first few days of May SERVEurope will email each attendee specific instructions regarding airport or train station pick-ups.       

BY CAR: Driving time to the Kaya Hotel Izmir from the city centre is about 20 minutes (12 km) ; driving time from the airport is about 20-25 minutes (19km). 

Churches of Revelation Tour option


All consultation attendees have the opportunity to participate in an optional tour of Six of the 'Seven Churches of Revelation' while in Turkey.  All ancient  church sites are all located in this area of south-western Turkey - not far from the city of Izmir.  This tour will be available AFTER the conclusion of the Consultation. 

The tour package will  be 2 1/2 day/3 night 'Seven Churches' tour which will begin on Friday, May 16th and conclude on Monday, May 19th, 2014. The cost for the 'Seven Churches' tour will be (not determined yet - 000.00)Euros per person based on double occupancy and will include hotels, meals; transportation to all the sites by private coach; entrance fees to all sites; professional tour guides; and departing shuttle to the airport.   

Please note that all costs associated with the 'Seven Churches' tours will be above and beyond the Global Consultation 2014 fees collected by this registration. This registration process will ONLY collect the fee associated with the Global Consultation 2014 event.  ALL formal tour package fees will be collected separately by the tour company we have contracted with Venus Tours (we don't know who we will choose yet - I will have new quotes for this exact tour from all 3 tour companies by Dec.13th). 

Please use this link (this link will be provided to us from the tour company that we select - Claudia will send it to us... IF it is NOT ready in time to send out this letter we may have to send an update to all invitees with the late info regarding the tour 'link') to Venus Tours to obtain more information about this tour and to register for the 'Seven Churches' tour.   

SERVEurope is pleased to be helping with the logistics for this WEA MC Global Consultation event.  

We look forward to helping you in whatever way we can!  Please let us know if you have any questions regarding the venue, in-country transportation, or the registration process!

Serving Him with you,   

SERVEurope Team,

Budapest, Hungary   
Copyright © 2014 World Evangelical Alliance Mission Commission, All rights reserved.